Printables

How I GTD Plus FREE Download!

How I GTD

I’ve been a Filofax user for quite some time now and sometimes it works, sometimes it doesn’t. It’s not the system, though; it’s the user. I’ve searched Pinterest and YouTube high and low to find ideas that may work for me with little to no success. But, all that has changed recently and I’m more productive and organized than ever! Thanks to David Allen’s book Getting Things Done, I’m finally GTD!

My System

I don’t use the system verbatim but I do use the main components. My setup is:

  • Inbox
  • Next Actions
    • Projects
    • Work
    • Blog
    • Home
    • Calls
    • Errands
    • To Buy
  • Later
  • Waiting For

How I Use It

The Inbox

First thing’s first: the inbox. It’s where everything gets written down. When I say everything, I mean everything! It doesn’t matter if it’s work, home, personal, family, etc. It all goes in the inbox. From there, it gets sorted and designated to its proper list. If it requires an action, it goes on my Next Actions list. If it’s a home task, it goes on my home list. If I’m waiting on something from someone else, it goes on the waiting for list. If it’s a multi-step item that requires a good bit of time, it goes on my projects list. You get the idea. I have a column in my inbox that tells me where each item was transferred so that I don’t waste time looking for it in my other lists.

Once everything has been sorted and designated, I go through and work on my tasks. Now, David Allen says that if a task takes less than 2 minutes, you should do it. Well, no offense to David Allen, but I’m not to that point in my productivity yet. I can’t fathom doing a 2 minute home task during the work day when there are work tasks that need to be completed.

I update this list constantly throughout the day. I’m always adding and transferring things.

Next Actions

If I’ve moved something to my next actions list, it means I have to do something else with it. The items on this list should always start with a verb (action word) so that you know exactly what action needs to be taken. This is where all of my actionable tasks go despite the category they fall under. For example, on my action list, I have a task to “Email guidance counselor”. This is an actionable item so it’s on my next actions list and my home list. Most of my work tasks are listed here, too. They’re also listed on my work list, projects list, and waiting for list. I have a lot of work.

Projects

This is where all of the tasks that have multiple steps go. I list it in my inbox and transfer it to projects. I have tasks listed on the project and, sometimes, in waiting for.

Work

My work tasks are listed here if it’s something I need to be aware of. For example, a colleague is working on a project that I need to know about but I don’t have to do anything with it. Having this item in my inbox and on my work list serves as a reminder that it’s still ongoing.

Blog

This is where I list everything I want to do with my blog. It originates in my inbox and I move it to my blog list from there. If it’s urgent, I’ll add it to my next actions list, but nothing is at the moment.

Home

All tasks related to my family and home go here. Again, it starts in the inbox and goes from there.

Calls

This is a running list of all phone calls I have to make. It doesn’t matter if it’s work, family, or personal. If I have to make a phone call for any reason, it goes on this list.

Errands

I’ll be honest – I don’t get out of the house often, but, when I do, I usually have a handful of things to do while I’m out. I’m trying to be efficient in my running around so I save time and money on gas. There are only a few errands on my list right now and that’s go to the bank and pick up prescriptions. Neither of these are urgent so they can wait until I go out again. But, they have to be done so they’re listed in my inbox and were transferred to my errands list.

To Buy

Let me be clear, this is not your normal, every day shopping/grocery list. Well, for me, it’s not. I use it for things that aren’t common. For example, our washing machine went up a few weeks ago (thank goodness we have a spare) and it needs a part. Well, fix washer is listed in my inbox and was transferred to the home list. Once my husband located the part, I added it to my to buy list. Although I miss my washing machine, I’m not in a big hurry to drop $75 on a part for the door (it’s a front loader).

Later

This list is where all of the things that can be done later go. David Allen calls this the “Someday/Maybe” list. I found that title to be a little too far in the future so I call mine later. Here’s an example:

In my inbox, I have the task to replace the roof on our back porch (it leaks). I’ve moved this task to my home list and the later list because it’s for the home and it’s something that will be done later (it’s rained for a month here and you can’t replace a roof in the rain). However, if I put this on a “someday/maybe” list, I highly doubt I’d look at it.

Waiting For

This list is where I write down everything I’m waiting for that pertains to a specific task. I was tasked with coordinating a presentation for a client. This task went in my inbox, was transferred to next actions and work, then it went to projects (because there are multiple steps), and it’s also on the waiting for list because I’m waiting for someone else to complete a task before I can continue.

Completing Tasks

This may seem like A LOT of work but it really isn’t. The bulk of the work, for me, was setting it up because I had almost 500 emails to go through, add to my inbox, and sort. Thank goodness my BFF was here and helped me go through it all!

The first thing I do each day is check out my inbox to see what’s on tap for the day. Then, I get started completing them. Now, this is where David Allen’s 2 minute rule comes into play for me. I break my day down into sections; work, personal, and home. I have a morning routine that I follow from 8 am to 9 am before I head to my office and an evening routine I follow when I’m done at the office. During this time, I’ll complete those 2 minute tasks that are related to home and personal that are sitting in my inbox. When I’m at work, I run through my inbox again and tackle those 2 minute work tasks before moving on to the complex ones. When I’m finished with a task and it’s completely done, I highlight it green in my inbox. From there, I check it off on the other list it’s on (next actions, work, blog, etc.) and I keep moving.

What I’ve Gained

I feel like I’ve actually gained time! Having everything written down and organized has been absolutely amazing for me. I don’t feel overwhelmed or as stressed out as I did before. I just started this system about a week ago and it’s been so easy and helpful. Things aren’t falling through the cracks anymore and I don’t worry about forgetting something that needs to be done.

Want the inserts I use?

[yikes-mailchimp form=”2″ submit=”Download”]

How I GTD

 

0 comment

What Lies Ahead in 2017

What Lies Ahead

HAPPY NEW YEAR!

We’re officially in a new year and what lies ahead is completely up to you. I took some time over the weekend to create an action plan for the year. My hope is that following that plan will allow me to achieve my goals. Notice I said hope? If I learned anything in 2016 it was to never have expectations. I’ve learned to go with the flow a bit more (so freakin’ hard for me) and I’m trying not to sweat the small stuff. Sometimes, shit just doesn’t go the way we think it should. Guess what? That’s ok! I’m not sure I entirely believe that right now, but, hey, I’m a work in progress.

Here’s some advice about goal-setting – make sure your goals are attainable! Don’t you dare set goals you know damn well you aren’t going to achieve. I created a 3 month goal setting worksheet (free download below!) to help me break down the year.

Goal Setting Worksheet

I have a lot of goals for 2017 and breaking them down in smaller increments allows me to narrow my focus. Now, will it keep me from looking ahead? Yeah right….but, at least my main focus will be on the current quarter. This is my first time using a system like this so I’m not sure how it’s going to work for me, but I’ll keep ya posted.

A Few of My 2017 Goals

Like I said, I have a lot of goals for this year and I’ve tried to prioritize them in order of importance to me. Just like I do with my top 3 tasks for the day, I have my top 3 goals for the year. While these goals will be listed in the first quarter, I’ll be working on them all year and still may not achieve them. That doesn’t mean that these goals aren’t attainable – it just means that they’re BIG goals that require more than 4 quarters to complete. Here they are…

Stop Overthinking

If you’re an overthinker, you know damn well that this ish is hard to stop. My mind is constantly thinking about things; sometimes when it shouldn’t. How do I plan on conquering this? Well, I’ve been reading a lot about how getting thoughts out of your head can help reduce overthinking so that’s what I’m going to do. I’m going to start journaling my thoughts; randomly and without worrying if it makes sense. If it works, just imagine how much mental space I’ll free up…holy cow!

Get & Stay Healthy

This is something I’m always going to work on and I’m ok with that. I’ve gained back all the weight I lost when I was diagnosed with type 2 diabetes and I can’t begin to describe how disgusted with myself I feel. Ah, oh well. All is not lost. I’ve learned that I have to always be vigilant with my food and exercise and to track every single thing!

Say No…without explaining why or feeling guilty

Ha…this is probably the hardest one to achieve. Each time I have to tell someone no, I feel compelled to explain why I can’t blank and I always feel bad that I wasn’t able to blank. People even ask me why I can’t do whatever when I’ve tried just saying no. I really need to get a handle on this one.

What Lies Ahead…

I have other goals as well, such as lowering debt, practicing self-care daily, finding happiness, and so on. So many things happened in 2016 and I’ve come to the conclusion that what happened in 2016 STAYS in 2016. I am worried that a few things from 2016 are going to trickle over into this year but I’ll deal with them if/when it happens. I have a few major decisions to make this year and I’m a bit intimidated. But, life starts outside your comfort zone, right?

What lies ahead for you this year?

0 comment

Fitness Stickers – Free Download

free-fitness-stickers

Free fitness stickers are what I’m all about. I’ve searched Pinterest and Etsy for stickers that suit me and I haven’t found them yet. Well, I have if I want to buy from 3 or 4 different shops. Ain’t nobody got money for that! So, I did the next best thing. I thought about what I wanted from fitness stickers and made my own.

I’m making them available to you for free! Not only do these stickers help you track your weight, workouts, and water, they offer a bit of motivation along the way. Here’s what you need to do:

  1. Sign up below to receive the file in your email.
  2. Save the file to your desktop, or an easily accessible place where you won’t forget them.
  3. Print on a full sheet of sticker paper (I used white sticker paper).
  4. Cut.

If you need more, just print more. It’s that easy. What are you waiting for?!

Get your fitness stickers today!

Printable Fitness Stickers

0 comment

Monthly Bill Tracker Printable Insert

Monthly Bill Tracker Printable

Monthly Bill Tracker Printable

As a wife, mother, and freelancer, it’s important for me to keep a very close eye on our finances. I’ve pinned so many great things on Pinterest to help me keep that close eye but there is always something I’m not overly fond of. So, instead, I created my own monthly bill tracker printable insert.

I created a master list of all of our bills to keep in my finance section and I love it, but it’s not working for me by itself. I found myself wanting to check off the bills that I paid on this list and that’s not what it’s for.

Bills Master List

So, I needed something that would allow me to check off when I paid each bill every month. I created the monthly bill tracker insert using Word and Excel (gotta love that insert object option). That’s why I created this printable. It’s designed in landscape format so that everything would fit nicely on one page.

This printable insert is for the A5 Filofax and is available for free download! Enjoy!

FREE DOWNLOAD

0 comment

Activity Tracker Printable

Activity Tracker Printable

This activity tracker printable is designed to keep track of all of your walking and running efforts. I haven’t started using this one yet because it’s new, but I’ll definitely start using it very soon. My FitBit Charge HR tracks all of my steps, distance traveled, and calories burned and it syncs to my Lose It! account. But, sometimes, I don’t want to have to pull up an app on my phone to see my progress.

Activity Tracker Printable

So, I made this activity tracker printer for my A5. 🙂 I know it’s like doing twice the work, but, let’s face it, I handle things much better when they’re written down. I’m hoping that this printable will also help me see why I’m not meeting my step goal each day. I can look back in my calendar pages to see what I did each day so I can plan accordingly the next time.

If you’re interested in this free activity tracker printable, click the button below!

FREE DOWNLOAD

0 comment

Weight Tracker Printable Insert

weight-tracker
I love my Filofax and I never go anywhere without it. I’m also very old school when it comes to writing things down. No matter how much I’ve tried, I just can’t rely solely on my iPhone. I need that structure of keeping a plan, writing everything down, and checking things off my to-do list (which never seems to dwindle). But, I digress.

I’m always looking for new ways to make the most of my Filo and that means creating new inserts. Since we’ve been dealing with rain and all that nastiness for like 7 days in a row, I decided to organize my planner and prepare for the coming week. I just moved back into my personal Finsbury (from my A5) and I had some work to do. I’ve been busy creating inserts today and I wanted to share one of them with you (I’ll share the other ones I created later this month – so stay tuned!).

Although I track my weight in the Lose It! app, I wanted it on paper, too. So, I created a weight tracker printable for just that purpose. It’s a clean layout and very easy to use. Click the button below to download this free printable!

FREE DOWNLOAD

0 comment